Keep supplier work together
Keep supplier details, outstanding balances and documents that need attention together.
Purchase & settle
Connect receiving to supplier accounts.
Receive stock and record supplier invoice details in one purchase. Follow missing invoices, supplier payments and corrections from the same workflow.
Purchases · One place for receiving and invoicesProduct illustration · Demonstration data
Start a purchase from scratch or prefill its items from a Purchase Order. Review purchases awaiting an invoice here too.
One purchase workflow
Received stock. Invoice details. One record.
Create a purchase from scratch or prefill its items from a Purchase Order. Record the invoice in the same form, or review awaiting invoices from Purchases and add the details later.
These are demonstration examples. Invoice details belong to the purchase; the supplier statement remains a separate account view. Adding a later invoice does not receive stock again.
Purchase record
Purchase · Received items and invoice togetherProduct illustration · Demonstration data
One purchase holds the receipt, supplier invoice and items. Authorised corrections and reversals start from this record.
Create Purchase
Create Purchase · Invoice details in the same formProduct illustration · Demonstration data
Enter invoice details when they are available. Otherwise, add them to the received purchase later without receiving stock again.
Supplier Statement
Supplier StatementProduct illustration · Demonstration data
Invoices owing, available credit and prepayments in the supplier account.
Purchase Orders
Plan the purchase. Keep the reference.
Prepare planned quantities before stock arrives, then use a Purchase Order to prefill a new purchase. Review what actually arrived and enter the invoice details in that purchase.
This is a reference-only draft. It has not been sent to a supplier or received into stock. Purchase Order items are a starting point; changing the purchase does not change the Purchase Order.
Draft Purchase OrderProduct illustration · Demonstration data
Reference-only planning. This draft has not been sent or received into stock.
Built into purchase & settle
Explore the capabilities.
Receive stock and record supplier invoice details in one purchase. Follow missing invoices, supplier payments and corrections from the same workflow.
Plan purchases with approval
Plan purchases with approval and a clear revision history, then prefill a new purchase from a Purchase Order.
Record received stock in Purchases
Create a purchase from scratch or prefill its items from a Purchase Order. Record the quantities, costs and VAT for the stock physically received.
Keep invoice details in the purchase
Enter the invoice number, dates and any invoice-only expenses in the same purchase as the received items.
Keep missing invoices visible
Review purchases awaiting a supplier invoice from Purchases. Add invoice details later without receiving the stock again.
Follow payments and balances
Record supplier payments and prepayments, then allocate them against outstanding invoices.
Keep returns and credits connected
Record supplier returns and credit notes with traceable source documents and available credit balances.
Read the account in context
Review supplier account activity, allocations and balances in one statement.
Keep evidence with its document
Keep supporting documents securely attached to the purchasing record.
Correct or reverse a purchase
Open a purchase to start an authorised correction or reversal while preserving its history.
Review corrections together
Review received items and invoice details within the same purchase correction before posting.
Find the purchase you need
Search and filter purchases by supplier, date, status and supported item filters.
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